How to take attendance

On the Activities page, click on the three dots of the activity you would like to take the attendance for and select take attendance.

Please select the activity date and the attendees booked on for that day will show.

You can now see, at a glance, if an attendee has additional needs along with what these are. Icons are visible for each type of additional need. To find out more information, simply click on the icon and a pop up will show further information.

Information on consent for photos and first aid is shown by the below icons. They will be green for yes, and red for no. You can click the icons for more information.

The full booking form for each child is visible by clicking the 3 dots to the right hand side of the check in button and then View.

You can filter your attendees by requirement by clicking on Filters and then selecting the relevant one.

Click the Check in? button to mark a child as having attended. If you are taking the register on the day of the activity and within the duration of the activity the check in time with automatically fill in with the current time. To amend this you would simply click the time and a pop-up will show for you to edit the time.

To mark a child as unattended, click the 3 dots to the right of the check in button and select “Mark as absent”. You will then see a pop-up for you to select a reason for the non attendance.

You can undo a check in, check out or mark as absent by clicking the 3 dots and selecting Undo.

If you are required to use the check in and check out times then you can now bulk check out all children that are checked in, by selecting the Check out all button. If you click this on the day of the activity, it will automatically fill in with the current time. To amend this you would simply click the time and a pop-up will show for you to edit the time. 

You can also check attendees out, one-by-one, by using the Check out? button next to each attendee.

You can now message attendees from the register view. 

To bulk message attendees of the current activity date you are viewing, you would select the Message all button. You can then enter your message and click Send message.

To individually message attendees you can either click the 3 dots and View messages or click the envelope icon. You can then see any messages that have previously sent to this attendee and to send a new one you can click Message attendee.

You can also add a new attendee from the register view. Click the Add attendee button on the right hand side and follow the instructions.

As before, you can also print the register or share a link to the register which will be valid until 11:59pm on the date the activity takes place.

If you would like to switch back to the old register view at any stage you can click here on the banner at the top of the page.