DfE Reporting Guide

We have a number of reports available to assist you with completing your DfE reporting at the end of each holiday period.

Below details the questions that we can assist you with and where you can find the relevant information. 

Question 30

How many of the providers delivering keep a waiting list or overbook provisions to manage potential non-attendance?

We can help answer this question using the provider bookings report available on your homepage. We now have a column showing "Waiting list places" per activity provider which will show you how many people are booked on to each provider waiting list. 

This report can be downloaded by clicking the Download data button.

Question 32

Does your data analysis indicate that there is sufficient, high-quality provision available across the LA for children with SEND or additional needs who are in receipt of FSM?

We have added a new report called the DfE data analysis report which can be found within the “Reports” section of your LA organisation login. 

This breaks down the total percentage of your activities that were SEN only and how many of those activities were fully booked. These figures will only show as a total.

Question 33

Does your data analysis indicate that there is sufficient, high-quality provision available across the LA for 12–16-year-olds who are in receipt of FSM?

For this question, you can also use the DfE data analysis report found within the “Reports” section of your LA organisation login. 

This breaks down the number and percentage of vouchers issued to both Primary and Secondary aged children (if we do not have the child’s DoB or school year they will sit within “Other”).

Then the activities are split out by age range (Secondary is classed as anything that is specifically for age ≥12) as a number and percentage as well as the percentage of those activities that were fully booked.

Question 49

Are you able to track the attendance of individual children across a delivery period?

Yes – across a single delivery period

Yes – across a single delivery period and the programme year

No 

Our platform includes a unique child ID which enables you to track a child’s attendance across each delivery period as well as the programme year 

Question 57

Please tell us about the numbers of unique children who were supported by face-to-face HAF provision over the Easter 2026 delivery period. Please split your numbers by primary-aged and secondary-aged attendees.

To answer this question you would use the DfE survey report which can be found within the “Reports” section of your LA organisation login. 

This report shows the unique children that have attended at least 1 day of provision during the holiday period and splits them out into FSM eligible/ non-FSM eligible, SEND/ non-SEND in specialist and universal provision and Primary / Secondary.

You should just be able to copy and paste down to row 8 on the report to answer this question.

Question 60

The next set of questions relate to the number of HAF places that were created, attended and not attended during the Easter 2026 delivery period.

To answer this question you would use the DfE Attendance report which can be found within the “Reports” section of your LA organisation login. 

This report shows the agreed provider capacity split out as “Universal provision” and “SEND Specialist places”.

Then it has the number of places booked, attended and not attended split out into Primary and Secondary for both universal and SEND specialist places. 

You should just be able to copy and paste the full report to answer this question. 

There are also tabs available on this report which split out the places available, booked, attended and not attended per activity provider if you would like to do any further analysis on this.

Question 61

What percentage of FSM eligible children attended your HAF programme for the first time in this delivery period? - By first time children we mean any participant who has not accessed your HAF programme before.

We have added an additional row into your DfE survey report, which can be found within the “Reports” section of your LA organisation login, to help you answer this question.

Within the system each child is allocated a “child ID” which is linked to their MIS data record and follows them from holiday period to holiday period. We use this to establish who has attended your HAF provision in previous holiday periods and who is new to HAF.  We are then looking at only the children that are marked as FSM eligible to get this percentage calculation. This will only be shown as a total figure, not split by primary and secondary.